Job search help: Email templates I used to land interviews
I got interviews with eight different companies by having an easy-3-step process that took less than 15 minutes. I couldn't believe how simple, yet effective, it was to reach out to recruiters and tell them you were interested in interviewing with them. I will tell you tricks below so you don't have to waste another day in your job search.
I will highlight 1. How to find the correct recruiter to contact, 2. How to find their email, 3a. The exact email template that I used, and 3b. A breakdown of that template.
Let's jump in.
1. Finding the right recruiter to email:
Finding the correct recruiter for your job positioning is easier than it sounds. LinkedIn allows you to filter job titles within a company, so you are able to identify the name of the person to contact. This gives you access to all the recruiters for that company.
Here are the step by steps:
Go to the company's LinkedIn page that you would like to work for
Right under their company description and location, you will see how many employees they have. It could look like, "5,173 employees" and you will click that link
Once selected, you will find a scrolling list of the employees within that company. At the top of the page you will select, "All Filters"
Once selected, a tab on the right will appear. Scroll down to the bottom and find "Keywords"
In the keywords entry under Title, type "Recruiter"
This will filter to all the employees that are recruiters within the company. You can now search for the recruiter that pertains to your job posting. You can be more specific like "Sales Recruiter", "Campus Recruiter", etc.
Now that you have chosen the name of the recruiter that you will reach out to, let's find their email!
2. Now that you have the recruiter to email, how do find their email?
You will need to go to the Chrome Extension Store and download the free extension, "Hunter" This extension allows you to search for the company's email address format that is most commonly used.
You can use this link to be directed there: https://chrome.google.com/webstore/search/hunter?hl=en-US
Disclaimer, as this is highly accurate, it is not 100% accurate. Depending on company size, there may be multiple 'John Smith' in the database, so they will have to use different formats. More about that when we talk about sending :)
Once downloaded, go the company's website to use the extension!
This example shows the most common pattern for an email address at JP Morgan. Let’s break down bubble 1, 2, 3, and 4.
Once the Hunter Chrome Extension is downloaded, this is where you will want to click once on the company’s webpage. This will then prompt the Hunter extension to work and find the potential email patterns.
This is the most common email pattern JP Morgan. For instance, at JP Morgan, it is {first}.{last}@jpmorgan.com. This indicates that it is their first letter of their first name, along with their last name. Ex: john.smith@jpmorgan.com .
You can perform a search for someone’s name in the database. They may not always be found within Hunter, but it is an option.
Hunter gives you examples of people within the company and the format that they use. This will guide you so you may have the correct address to send.
What happens if it is a large company and there are multiple John Smiths?
First, use the most common email pattern. However, you will also want to input similar patterns in the CC section when sending.
For example if the most common email pattern is jsmith@xyz.com, also try johnsmith@xyz.com, smithj@xyz.com, john.smith@xyz.com. With a huge company, you never know.
With the recruiters name and their email, we can move to the email template I used.
3A. Email Template #1
I am going to give you the exact email template that I used when reaching out to recruiters. In section 3B below, you can see each point broken down.
Subject Line: Very Interested in Sales Development Rep for 2021!
Hi, John!
I am Ryan Atkinson, a current senior at The University of Iowa! I hope you're having a great day. I saw on LinkedIn that you are a Sales Campus Recruiter for XYZ Company!
I am simply reaching out to you to express my high interest in the Sales Development Representative for 2021!
I will attach my resume but for your quick reference:
- Have had two different sales internships with SaaS companies
- Have owned three different management positions
- Have volunteered with Special Olympics every year at The University
I would love the opportunity to go deeper with you about my past experiences! I know that I would love being in the young, hardworking, and ambitious culture XYZ Company owns.
Please let me know if there is anything I can to raise my probability of moving forward! I sincerely look forward to hearing from you.
Best,
Ryan Atkinson
--
**Don’t forget to attach your resume. I made this mistake before :)
3B. Breaking down each bullet point
Hi, {{First_name}}!
I am Ryan Atkinson, a current senior at The University of Iowa! I hope you're having a great day. I saw on LinkedIn that you are a {{Recruiter_Position}} for {{Company_name}}!
I am simply reaching out to you to express my high interest in the {{Position_name}} for 2021!
I will attach my resume but for your quick reference:
- {{Value Proposition You Bring #1 }}
- {{Value Proposition You Bring #2}}
- {{Value proposition You Bring #3}}
I would love the opportunity to go deeper with you about my past experiences! I know that I would love being in the {{three things you like about the company}} culture {{Company_name}} owns.
Please let me know if there is anything I can to raise my probability of moving forward! I sincerely look forward to hearing from you.
Best,
Ryan Atkinson
**Attach resume**
--
You want to get right to the point, while also tailoring your value propositions to what the company may be looking for.
Conclusion
Looking for a job is not easy. Trust me, I know. I heard numerous companies tell me “No” after interviewing even after interviewing with a company for 3+ months. At some points, I told my mom, “I’m 95% confident they will offer me” and they even told me no. That stings…
I understand your frustration and wish you the best in your search. I am confident with these steps you can get ahead of the competition and get your foot in the door.
—
To everyone who read, thank you very much. I enjoyed putting this together for you and hope that you could take something away. Although this email template may not be perfect, it is how I found success in my job search. I wish you the best in your own search and know that all it takes is one “Yes.”
With warmth,
Ryan Atkinson